Club Secretary

Quarterly Zone Report
Club Officer Election Report
Honor Club Checklist

Club Secretary Calendar 2024-25

September

  1. Complete the training on the Optimist Institute for Secretaries.

October

  1. Work on making sure the contact information for your club members is correct and added correctly on Optimist International.
  2. Record the minutes of the first club board meeting.
  3. Complete the Quarterly Zone Report if it is your responsibility and send it to the Lt. Governor.            
  4. Attend your first quarter Zone Meeting.
  5. After the call comes out, register for the 1st Quarter Conference online.
  6. Attend the 1st Quarter Conference.

November

  1. Keep records of all board meetings.

January

  1. Keep minutes at your board meeting.
  2. When the call comes out, register for the 2nd Quarter Conference.
  3. Prepare the Quarterly Zone Report and send to the Lt. Governor.

February

  1. Make sure you have completed the Secretary’s training at Optimist Institute.

April

  1. Complete the Quarterly Zone Report and send to the Lt. Governor.
  2. Attend the zone meeting.
  3. After the call goes out, register to attend the 3rd Quarter Conference in Dublin, Ohio.

May

  1. File the Club Officer Election Report.
  2. Register for upcoming Optimist International Convention.

June

  1. Make sure records and minutes are up to date.
  2. Attend the Optimist International Convention.

July

  1. When the call comes out, register online for the Ohio District Convention at the Hope Hotel in Fairborn, Ohio.

August

  1. Attend the Ohio District Convention and training.

September

  1. Make sure all the books are in order and the membership information is up to date.
  2. Turn over books to new secretary.
Honor/Distinguished Club Form
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Club Secretary General Resources

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